AMADEUS RECRUITMENT & TRAINING RECRUITMENT & TRAINING (“we,” “us,” or “our”) is committed to protecting your personal data and ensuring transparency in how we handle your information. This Privacy Policy explains how we collect, use, store, and share your information, in compliance with the General Data Protection Regulation (GDPR) and other applicable laws.

1. Who We Are

We are AMADEUS RECRUITMENT & TRAINING, a recruiting agency dedicated to connecting candidates with potential employers. Our address is Riva Losinjskih Kapetana 28, 51550 Mali Losinj, Croatia. For any questions regarding this policy or your personal data, please contact us at:

• Email: [email protected]
• Phone: +385 91 613 3199

2. What Information We Collect

We collect the following categories of personal data to ensure effective recruitment processes:

2.1. Information You Provide Directly:

• Full name
• Contact details (e.g., email, phone number, mailing address)
• Employment history, CVs, cover letters, and references
• Identification documents (e.g., passport, national ID, or other proof of identity)
• Financial information (e.g., bank details for payroll purposes, if applicable)

2.2. Information We Collect Automatically:

• IP addresses
• Browser type and settings
• Log data, such as access times and visited pages
• Device information, such as operating system and unique device identifiers
• Cookies and similar technologies (see Section 7 for details)

2.3. Information from Third Parties:

• References from previous employers (with your consent)
• Background checks and verification data (where lawful)
• Data from professional networking platforms (e.g., LinkedIn) to verify your professional qualifications

3. How We Use Your Information

We process your personal data for the following purposes:

• To facilitate job placements by matching you with suitable opportunities
• To communicate with you regarding applications, interviews, and offers
• To verify your identity, qualifications, and references
• To meet legal and regulatory obligations
• To enhance and optimize our recruitment services
• To conduct market analysis and improve user experience on our website
• To notify you of updates to our services, policies, and terms

4. Legal Basis for Processing

Our processing activities are based on one or more of the following legal grounds:

• Consent: When you voluntarily provide us with personal data, we process it based on your explicit consent.
• Contractual Necessity: To perform our obligations under any contract with you.
• Legal Obligation: To comply with applicable legal or regulatory requirements.
• Legitimate Interests: To improve our services and maintain our business operations, provided your rights and freedoms are not overridden.

5. Sharing Your Information

We may share your personal data with:

• Potential employers and clients for recruitment purposes
• Service providers (e.g., IT services, payroll processors) who assist us in our operations
• Legal and regulatory authorities, when required
• Third-party providers conducting background checks, with your explicit consent
• Professional advisors, such as lawyers and auditors, to fulfill legal obligations or manage risk

We ensure that all third parties comply with GDPR and maintain the confidentiality and security of your data.

6. International Data Transfers

If we transfer your data outside the European Economic Area (EEA), we will ensure appropriate safeguards, such as:

• Standard contractual clauses approved by the European Commission
• Binding corporate rules
• Other mechanisms recognized by GDPR for lawful data transfers

You will be notified and provided with further information about such transfers if required by law.

7. Cookies

We use cookies and similar tracking technologies to enhance your experience on our website. Cookies are small text files stored on your device that allow us to understand user behavior, remember preferences, and improve our services.

Types of Cookies We Use:

• Essential Cookies: Necessary for the functionality of the website.
• Performance Cookies: Collect information about website usage to optimize performance.
• Functional Cookies: Store your preferences to enhance user experience.
• Advertising Cookies: Track browsing activity to deliver relevant advertisements.

By using our website, you consent to the use of cookies in accordance with this policy. You can manage or disable cookies through your browser settings, though some features of our website may not function properly without them. For more details, please refer to our Cookie Policy.

8. Data Retention

We retain personal data only as long as necessary for the purposes outlined in this policy or to comply with legal obligations. Retention periods may vary depending on the nature of the data:

• Recruitment data: Retained for up to 2 (two) years after the completion of the recruitment process
• Financial data: Retained for up to 7 (seven) years for compliance with tax and accounting laws
• Website usage data: Retained for 6 months/years to analyze and improve services

Once the retention period expires, we securely delete or anonymize the data.

9. Your Rights

Under GDPR, you have the following rights:

• Access: Request access to the personal data we hold about you.
• Rectification: Request correction of inaccurate or incomplete data.
• Erasure: Request deletion of your data where applicable.
• Restriction: Request a limitation on how we process your data.
• Data Portability: Request transfer of your data to another service provider.
• Objection: Object to data processing based on legitimate interests.
• Withdraw Consent: Withdraw your consent at any time.
• Lodge a Complaint: File a complaint with a supervisory authority if you believe we have infringed your rights.

To exercise any of these rights, contact us using the details provided above. We will respond to your request within the timeframe stipulated by GDPR.

10. Data Security

We employ appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse, including:

• Data encryption
• Secure access controls
• Firewalls and intrusion detection systems
• Regular audits and security assessments

In the event of a data breach, we will notify affected individuals and the relevant supervisory authority as required by GDPR.

11. Updates to This Policy

We may revise this Privacy Policy to reflect changes in our practices or legal requirements. Updates will be posted on our website with the new effective date. If the changes are significant, we will notify you through email or other appropriate channels. We encourage you to review this policy periodically.

12. Contact Us

If you have any questions, concerns, or requests regarding your personal data or this Privacy Policy, please contact us:

• Email: [email protected]
• Phone: +385 91 613 3199
• Address: Riva Losinjskih Kapetana 28, 51550 Mali Losinj, Croatia

AMADEUS RECRUITMENT & TRAINING is committed to transparency and ensuring your privacy rights are protected. Thank you for trusting us with your personal data.